Meeting/Conference Planning
1. Pre-event:
Planning from A through Z
Speaker Management
Venue/Site Selection and Negotiation
Event website creation and/or management
Meeting Promotion/Marketing
Assistance with Sponsorship Solicitation
Poster Session, Trade Show and Exhibit Coordination/Setup/Management
Social/Special Event Management
Registration (online/offline)
Conference abstract intake/review (online)
Conference Syllabus (compilation, editing, publishing/printing) - online/print
Mobile app development and update
Meeting Logistics (liaison to delegates)
Financial Recordkeeping & Management
Technical Assistance
2. On site:
Administration, Coordination and Management
24/7 Onsite Liaison to Client, Registrants, Sponsors, Exhibitors, and Vendors
3. Post-event:
Post Conference Administration
Survey and Evaluation
Special Events
Support/Guidance in Identifying and Building Theme
Site Identification, Selection, Contract Negotiation
Vendor Selection/Contract Negotiation/Management
Budget Development and Management
Event Marketing (campaign development and deployment)
Collateral Design (print and electronic)
On-site Management
VIP Arrangements
Food and Beverage Selection/Coordination/Negotiation
Audiovisual/Production Needs
Registration Processing (online/print)
Silent/live Auctions
Post-event Wrap Up/Audit
Association Management
Manage membership database and communications
Provide secretariat services
Processing membership applications and renewals
Provide welcome-kits to new members
Ensure compliance with association bylaws
Manage membership renewal campaigns
Report on membership status and assigned tasks/activity
Serve as a virtual secretariat
Maintain office, physical address, telephone and fax numbers for association
Provide web and email addresses
Forward voice and email messages to appropriate staff
Maintain electronic and printed association files
Online events/Live webinars
Provide overall planning and management of event
Schedule the event with the various panelists and moderators
Provide and present e-learning strategies and tools
Provide technical assistance to attendees and panelists
Provide training sessions for presenters and moderators
Provide assistance with slide preparation and design
Develop and deploy exit survey
Develop exit testing/quizzes
Compile and e-mail certificates of attendance