About

The End of Manual Time Tracking: Guaranteeing Audit-Proof Records
For serious real estate investors, obtaining and maintaining Real Estate Professional (REP) status is the single most valuable tax strategy. It allows you to deduct rental property losses against ordinary income, potentially saving you tens of thousands of dollars annually. However, qualifying requires meticulous, detailed time logs proving you met the IRS's two key tests: the 750-hour test and the 50% material participation test.

This requirement has long been a crippling administrative burden, forcing investors to rely on error-prone spreadsheets, manual logging, or unreliable systems—a major weak point during an IRS audit.

REPSShield was created to eliminate this risk entirely. It is the world's only REP tracking platform that delivers complete automation, combining advanced synchronization features with proprietary AI-powered activity enhancement to ensure your records are IRS-ready, audit-proof, and 100% accurate.

No more manual data entry. Our intelligent system works seamlessly in the background, allowing you to focus on acquisitions, management, and growth, knowing your compliance is handled automatically.

The Power of Full Automation: Calendar Sync, Email Sync, and AI
REPSShield moves beyond simple logging apps by integrating directly into your daily workflow, capturing activity evidence at the source. This three-pronged automated approach is what makes REPSShield truly audit-proof:

1. Calendar Sync (Google & Microsoft)
Every meeting, appointment, or block of time related to your real estate business is an hour toward your REP status. REPSShield connects directly to your Google Calendar and Microsoft Calendar (Outlook), instantly creating draft time entries for every relevant event.

Automatic Draft Creation: Meetings with property managers, site visits, financing calls, and dedicated work blocks are captured instantly.

Time Allocation: The system accurately logs the duration of the event, ensuring no time is missed or miscounted.

2. Email Sync (Gmail & Outlook)
Email is the paper trail of your business. Our innovative email sync feature monitors your Gmail and Outlook accounts, flagging communications related to your real estate portfolio.

Activity Detection: The platform detects and analyzes emails concerning tenants, contractors, title companies, and lenders.

Evidence Collection: A time log entry is created based on the activity and a link to the original email thread can be attached as supporting evidence—a critical component during an audit.

3. AI-Powered Activity Enhancement
This is the feature that elevates REPSShield above every competitor. Raw data from calendars and emails often lacks the descriptive detail the IRS demands. Our proprietary AI fills this gap:

Smart Categorization: The AI instantly analyzes the activity (e.g., an email subject or a vague calendar title) and suggests the correct material participation test the hour qualifies for (e.g., Personal Service Activity, Substantially All Activity, or More Than 100 Hours).

Description Refinement: The AI automatically refines generic calendar titles like "Meeting" or email subjects like "Contract" into audit-ready descriptions, such as: "Reviewing HVAC replacement quotes and negotiating contract terms with vendor for 123 Main St."

Pattern Learning: Over time, the AI learns your unique work patterns, making its suggestions faster and more accurate, transitioning your log from automated collection to near-perfect compliance documentation.

Assurance and Compliance: The Audit-Proof Guarantee
REPSShield doesn't just log hours; it validates them for IRS scrutiny. Our focus is not just on meeting the 750-hour minimum, but on ensuring the quality and defensibility of every single hour logged.

IRS Risk Calculator: A dynamic dashboard feature constantly evaluates your logging quality and hour allocation, flagging potential areas of concern that could trigger an audit or lead to disallowance of losses. This allows you to proactively adjust your documentation or work distribution.

LTR & STR Loophole Tracking: The system meticulously tracks hours across different property types, specifically isolating time spent on Long-Term Rentals (LTRs) and those qualifying under the Short-Term Rental (STR) loophole—ensuring you correctly pass the necessary tests for each.

Centralized Evidence File: All records—time logs, refined descriptions, and uploaded receipts, contracts, and photos—are stored in a single, secure, and searchable location, ready to be presented to your CPA or an auditor at a moment's notice.

By leveraging AI and real-time sync, REPSShield moves REP compliance from a risky, manual chore to a simple, automated business process. You get to focus on what generates revenue, while we ensure your most valuable tax shield remains intact and indisputable.